Gmail Tips: Get Organized with Labels and Filters

TIME

Hi, there. I’m going to use an email message from my friend Ben to show you how to organize your Gmail inbox a little better.

First order of business: never delete messages. We’re going to archive them instead. This is the equivalent of taking every piece of physical mail that’s ever been sent to your house and putting it in your basement instead of throwing the mail you don’t need or don’t care about away. If you do this in real life, you’re crazy. If you don’t do this online, you’re crazy.

There are three buttons above every message: one that looks like a box (Archive), then an exclamation point inside a stop sign (Report spam), then a trash can (Delete). Unless you’re running really low on Google storage space (you probably aren’t), always use Archive when you’re done reading a message that you’d like to file away and retrieve…

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